Writing Effective Business Emails

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 As students, you will most likely frequent writing emails. These can be an email requesting assistance or simply asking for information on a subject. Oftentimes, you will write these emails to someone in an authority position. For instance, your professor, your boss, someone in financial aid, admissions, or the college system in general. So, how do we write emails in an effective way? Continue reading for my tips and an example of a great email followed by an example of a not-so-great email. 


TIPS:

  • Always provide a greeting; after the first two emails of "Dear XYZ", it is okay to say "Hi there", or just begin your email.
  • Be sure and keep your email short and to the point; Don't over-communicate, it is an email and that means it is easy for someone to take your words in a different way than what you intend. 
  • Check the tone of the email before sending; if you use an exclamation (!) point, be sure the person receiving the email knows it's because you're happy or very serious. It's easy to get the two mixed up.
  • Be sure and use a site like Grammarly to ensure you don't have any simple grammar mistakes or capitalization issues. 

 

For more tips, check out this quick YouTube video from GCFLearnFree.Org : 


Writing Effective Business Emails


EXAMPLE:

    Good

Dear Professor Gonzales,

    I am a student in your Tuesday/Thursday Communications course at XYZ college. I am writing because it seems I have misunderstood the due date of an assignment. I understand that I missed the deadline to submit the discussion post for week 5. I am hopeful that you will allow me to complete the assignment for partial credit or if you can provide me with assistance so that my grade does not suffer. 


I appreciate any response you can provide.


Sincerely,

Your Student Name 


EXAMPLE:

    Not-so-good


I need your help on the assignmetn you posted last week. I didn't submit it and now i can't access it. can you reopen it for me. 

Thanks, 




-Prof. Gonzales

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